Cardiology Academic Program Coordinator
Company: CEDARS-SINAI
Location: Los Angeles
Posted on: October 26, 2024
Job Description:
Job DescriptionUnder the general direction of the Program
Director, the Academic Program Coordinator is responsible for the
complete coordination and administrative activities for medical
student and residency/ fellowship programs in assigned
department.
- Coordinate all department residency program activities and
independently provides complete administrative support including,
but not limited to, curriculum, rotation schedule, clinical
supervision, personnel management and development, evaluation
process, conferences, call schedules and maintains personnel and
evaluation records.
- Administer the recruitment, application and interview and
selection process. Coordinate the welcome orientation for new house
staff and fellows; coordinate graduation activities and separation
process for outgoing house staff.
- Coordinate special projects between Chairman/Program Director,
faculty, residents and outside vendors.
- Coordinate all activities of the medical student program,
including rotation with affiliated hospitals.The position acts as a
liaison between residents and fellows and residency programs at
affiliated hospitals, health centers, and community physician
practices, and applicable medical boards and ACGME and other
certifying agencies. Follows and assures compliance with CSMC and
outside agency rules and regulations. The Academic Program
Coordinator must demonstrate initiative, resourcefulness and
problem solving skills in organizing and prioritizing work. The
position requires strong customer service and interpersonal skills
to effectively work with physicians, administrators, vendors and
coworkers. The Academic Program Coordinator may provide
administrative support to the Program Director. Primary Duties and
Responsibilities
- Establish the administrative and office management systems for
the department and underlying office and functional units. Is
charged with responsibility for disseminating information including
announcements, information bulletins, policies and procedures
through department and with monitoring and followup responsibility
to ensure adherence to policy and reporting requirements.
- Maintain personnel files for house officers, fellows and
students ensuring that appropriate licensing, certification and, if
required, visa status documentation is in order and meets with
regulations. Generates residency verification material.
- Generate and maintain call schedules, yearly schedules and
conference schedules, and rotator schedules. Coordinate residency
conferences.
- Monitor expenses and budgets for residency program, ensuring
balances for purchases, payroll and travel purposes and preparing
reports for the Finance Department.
- Serve as advisor to residents, fellows and students, regarding
issues such as licensing, schedules, paramedical staff issues,
loans, meetings, and travel.
- Generate documents to provide specific equipment and materials
for residents, including keys, pagers, office phone extension, PC
requests, EISRs, check requests, requisitions for supplies, petty
cash reimbursements, etc.
- Assist with grant management and maintains residency training
grant stipends for residents. Oversee financial aspects of
stipends, prepares income-to-expenses spreadsheet.
- Schedule meetings, makes travel arrangements. Arrange meetings
hosted by the Director, coordinating meeting rooms, contacting
attendees, facilitating their attendance, ensuring that required
informational materials and equipment are provided.
- Establish and maintain filing system and database records for
the office. Research, gather, compile and organize information from
the files, from ancillary departments/ offices, from outside
agencies, etc., and prepare periodic reports and new file and
database systems on own initiative as required.
- Coordinate all payroll functions. Functions as SDAN for
residents; schedules departmental competencies and training
utilizing Lawson.
QualificationsRequirements:
- High School Diploma/GED, required.
- 2 years of progressively responsible administrative or
strategic support experience required.Preferred:
- Bachelors degree in Healthcare, Business Administration,
Management or related field, preferred.
- 2 years of organizational program or project
coordination/support experience; utilizing program/project
management and development procedures preferred.
- 2 years of experience in a graduate medical education (GME)
environment preferred.#Jobs-Indeed
Req ID : 2446
Working Title : Cardiology Academic Program Coordinator
Department : Heart - Cardiology Diagnostic
Business Entity : Cedars-Sinai Medical Center
Job Category : Academic / Research
Job Specialty : Academic/Research Services
Overtime Status : NONEXEMPT
Primary Shift : Day
Shift Duration : 8 hour
Base Pay : $30.45 - $47.20
Keywords: CEDARS-SINAI, Escondido , Cardiology Academic Program Coordinator, Healthcare , Los Angeles, California
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